Job Description

• Position: Transactional Legal Secretary

• Practice Area & PL/Def: Corporate and Litigation Firm

• About the Company:
  Our client is a distinguished corporate and litigation firm offering comprehensive legal solutions across various practice areas. We prioritize regulatory compliance and serve clients from diverse industries, including technology, healthcare, finance, and real estate, trust and estates among others.

• Essential Functions/Responsibilities:

  • Transactional Legal Secretary Responsibilities:

    • Prepare, revise, and finalize legal documents, including contracts, agreements, and corporate filings.
    • Maintain corporate records and assist in transaction closings.

  • Word Processing:

    • Draft and format legal documents with accuracy and attention to detail.
    • Manage document revisions and proofreading tasks.

  • Timekeeping and Billing:

    • Enter and manage time entries for attorneys.
    • Assist in billing processes and client invoicing.

  • Client Service:

    • Communicate professionally with clients and external parties.
    • Coordinate meetings, travel arrangements, and client communications.

  • File and Document Management:

    • Organize and maintain legal files and documents.
    • Ensure accuracy and completeness of electronic and physical records.

  • Transactional Legal Secretary Responsibilities:

    • Manage calendars and deadlines for attorneys.
    • Handle phone calls, mail, and other administrative tasks.

• Essential Capabilities:

  • Prioritize tasks effectively and adapt to changing priorities.
  • Demonstrate professionalism and maintain confidentiality.
  • Possess strong organizational and communication skills.
  • Proficiency in Microsoft Office suite and legal software.

• Education & Experience:

  • High school diploma or equivalent required.
  • Minimum of 5 years of legal administrative support experience.
  • Certificate or degree in a related field preferred.

• Normal Work Hours:
  This position is non-exempt and eligible for overtime compensation. Regular office hours are Monday through Friday.

• Compensation and Benefits:
  Compensation is competitive and commensurate with experience. ($70K-$100K) Our client offers a comprehensive benefits package, including paid time off, medical, dental, vision, and retirement plans.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Snapshot

• Employee Type:Full-Time
• Location:San Diego, CA
• Job Type:Legal
• Experience:3-5 years
• Education:None
• Date Posted:3/28/2024
• Contact: Matthew Palatinus (858) 727-1990
• Pay Range: $70,000.00 - $100,000.00 Annually

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