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Litigation Secretary

Date Posted: 5/10/2019

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Job Description

We are a small boutique firm in Marina Del Ray and are looking for a legal secretary who is experienced with Civil litigation in both State and Federal courts. Some experience with the appellate court is a plus. They need to be able to multitask 4 attorneys, remain organized, and prioritize to get the job done. 

We are 99% litigation so a strong understanding of civil litigation is a must. This includes knowing court rules, how to find them for the various CA courts and the assigned judges' specific requirements. A key understating of court requirements for dates to serve motions and replies, when responses are due, and other key dates as a result of court rulings or receipt of motions. 

Proficiency in the computer programs listed below. 
Document management system (we use Worldox) 
Calendaring (we use Practice Master and outlook) 
Adobe Acrobat (various versions) create pdf's, convert pdf's to word, convert email to pdf, use pdf forms and/or typewriter, attach e-signatures 
Word Perfect 
Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) 

We do not use Word macros, therefore a strong knowledge of Microsoft word and the ability to format documents is a must. The candidate needs to be able to create pleading shells and work with Word styles to create TOC and TOA. 

Needs to be familiar with and have the ability to do the tasks below (if necessary) 
Scan and copy 
Print labels and envelopes 
Create subpoenas and request for productions of docs 
Create depo and trial binders 
Schedule deposition and meetings 
Schedule conference calls and Email instructions 
Calendar dates and reminders to the Firm's master calendar 
Print attorney calendars 
Answer calls for attorneys 
Circulate assigned attorney's mail 
Prepare Depo summaries 
Prepare Cost memo 
Prepare PowerPoint presentations 
Download, save, and circulate documents from websites such as Westlaw, Pacer, File&Serve and other court efiling systems 
Download case dockets and tentative rulings 
Close cases and prepare boxes for storage

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Requirements

- 5+ years experience
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Job Snapshot

  • Employee Type:Full-Time
  • Location:Marina Del Rey, CA
  • Job Type:Legal
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:5/10/2019
  • Contact: Julian Seidman (213) 430-0222
  • Pay Range: $0.00 - $80,000.00 Annually
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Job Reference: JO-1905-58298