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Legal Secretary

Date Posted: 11/7/2019

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Job Description

Downtown firm seeks talented legal secretary for transactional and litigation role. Duties and requirements are as follows: 

* Pull cases from WestLaw, Court Docket, etc. Complete necessary trainings provided by courts and others on processes/requirements and plan accordingly.
* Prepare Documents
* Create Table of Contents, create and prepare Table of Authorities, create shell for Master Caption, create initial Pleading draft, prepare informational binders
* Manage Pleading and Discovery Clips
* Create, maintain, index and update Pleading and Discovery Clips
* e-File
* Process e-filing, manage accounts and login information, manage to deadline
* File with the Court
* Arrange to pay filing fees, manage to deadline, manage exhibits, file documents, act as liaison between attorney and the court
* Case Support
* Coordinate Outside Services
* Schedule, communicate and coordinate court reporting services, videographers, process servers and attorney services
* Manage Court Admissions
* Coordinate and maintain admission to necessary courts
* Monitor Judge Preferences and Local Rules
* Monitor and communicate judge preferences and local rules
* Calendar Important Case Dates
* Track (via all resources available including online) and calendar key deadlines, update and communicate changes
* Prepare for Trial
* Prepare trial binders, coordinate needs pre-trial and during trial, trial participation when needed
Transactional Assistance
* Redline
* Redline documents
* Research
* Pull public documents and regulatory filings using WestLaw, EDGAR, etc.
* Prepare Documents
* Prepare Table of Contents, prepare client documents - 8-K, consents, etc., coordinate Notary when needed
* Maintain Data Room
* Assemble and upload of documents
* Assist in Closing Activities
* Gather signature pages, prepare closing binders
* Create Presentations
* Create initial drafts and proof presentations using presentation software

Administrative Assistance
* Organize
* Keep attorney work materials, your desk and work areas organized and orderly
* Process Expense Reports
* Request and track receipts, submit expense reports, track payment and resolve issues with reimbursement on behalf of assigned attorneys
* Coordinate Payment of Invoices
* Arrange for and track accurate payment of vendor invoices, charge vendor invoices to client/matter when appropriate
* Photocopy and Handle Documents
* Copy, scan, fax, upload and email documents
* Manage Large Document Projects
* Send, track and manage document projects handled by the Word Processing Center, Service Center and outside vendors
* Handle shipping and couriers
* Arrange couriers, shipments and track status and delivery
* Proofread
* Proof and prepare documents for final drafts
* Transcribe
* Transcribe from tapes, handwritten materials and dictation
* Maintain Desk Procedures
* Develop and maintain relevant information and desk procedures for reference during time away

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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Job Snapshot

  • Employee Type:Full-Time
  • Location:Los Angeles, CA
  • Job Type:Legal
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:11/7/2019
  • Contact: Ashley Landsberg (213) 430-0222
  • Pay Range: $5,000.00 - $85,000.00 Annually
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Job Reference: JO-1911-75228