Job Description

The Billing Coordinator is responsible for generating client invoices and working closely with a number of attorneys and staff to ensure that invoices meet the established standards for content, timeliness and format. In addition to the primary responsibilities listed below, the individual is also responsible for miscellaneous Finance Department functions.

Supervisory Responsibilities - None.

Primary Responsibilities:

* Maintain a thorough knowledge of client terms, discount arrangements, lawyer and client preferences while managing the complete billing process for assigned billing responsible attorneys

* Produce firm standard billing proformas for review by billing responsible attorneys each month

* Edit and finalize invoices based on instructions provided by the billing responsible attorneys and client guidelines; maintain and update billing instructions in Elite

* Submit electronic invoices via e-billing guidelines; monitor submitted invoices to confirm acceptance, appeal rejections, add timekeepers for rate approvals, appeal rejections

* Respond to information requests from lawyers, clients and staff related to client billings

* Follow-up with billing responsible attorneys to ensure timely processing of bills

* Research proformas or billing-related inquiries

* Produce monthly statements for outstanding invoices and send same to clients

Computer Skills:

* Must be proficient in 3E/Elite Enterprise System and e-Billing Hub

* Must be familiar with Microsoft Word, Excel and Outlook

Other Skills and Abilities:

* Strong analytical skills

* Strong experience with a wide array of e-billing vendors, including but not limited to: Serengeti, Counsel Link, Chubb, Tymetrix as well as LEDES file knowledge

* Ability to demonstrate self-motivation and ownership of assigned work

* Ability to interact with legal and administrative personnel

* Ability to keep Client Accounting Manager informed of all billing issues

* Strong attention to detail and organizational skills

* Ability to prioritize and manage numerous initiatives and activities simultaneously in a fast-paced, demanding environment

* Ability to work independently as well as in a team setting

Education and/or Experience:

* 4+ years in similar position

* Bachelor's degree preferred, but not required

* Law firm or professional services experience preferred

For Consideration: send your resume to jsilva(AT)adamsmartingroup.com

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Snapshot

• Employee Type:Full-Time
• Location:Washington, DC
• Job Type:Legal
• Experience:1-2 years
• Education:None
• Date Posted:4/5/2024
• Contact: Jose Silva (770) 821-9066
• Pay Range: $85,000.00 - $95,000.00 Annually

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