Date Posted: 2/11/2020Apply Now
The Administrative Support Specialist is accountable for providing administrative support and customer service to the attorneys and secretaries in order to meet critical deadlines within established guidelines. Job Responsibilities: * Assists with creating, editing, formatting and troubleshooting legal documents, using various programs, including Microsoft Word, PowerPoint and Excel. Proofreads documents to ensure accuracy of copy, grammar, punctuation and correct formatting. Returns work to Administrative Support Secretary for final proof and return to the attorney. * Assists with scanning, comparing and converting documents. * Assists with digital document transcription. * Assists with various on-going Departmental tasks. * Provides limited support to Client Services Secretaries as needed. * Inputs and finalizes attorney time into timekeeping system as needed. * Enters billing edits into Elite as needed. * Prepares travel and expense reimbursements for submission to the Accounting Department as needed. Returns all original receipts to the requestor. * Inputs and updates business contacts in Outlook and firm database as needed. * Assists with scan and copy jobs. * Creates CD/DVDs and prepares labels. * Creates and assembles binders. * Coordinates client mailings and distributions, as needed. * Supports/covers Reception as needed. * Coordinates travel arrangements by securing air, hotel and car reservations for attorneys as assigned. * Coordinates conferences, meetings, appointments, and preparation of materials as assigned. * Maintains a calendar of meetings, business trips, and upcoming events as assigned. * Maintains electronic filing systems in compliance with firm guidelines and office policy to ensure accurate and efficient retrieval of data. * Receives and screens telephone calls in a manner consistent with office policy and attorney preference. Provides telephone assistance and replies to incoming requests through team d-list. * Coordinates projects with secretaries, service departments and outside vendors, as appropriate. * Performs other duties as assigned by management
We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
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