Job Description

Duties/Responsibilities
* Accurately files court documents both electronically and in document form and able to determine and follow any local or judge specific requirements related to same.
* Maintains and organizes files, electronic and paper, in an orderly manner.
* Exhibits good judgment and organizational skills to receive, record and disseminate all information on behalf of the clients and assigned attorneys (e.g., mail, interoffice mail, email, etc.).
* Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing.
* Regularly anticipates the needs of assigned attorneys to promote timekeeper efficiencies (i.e., drafts correspondence, prepares shell pleading and discovery documents in advance).
* Routinely reviews and follows-up on client deadlines and calendar appointments. Coordinates and makes necessary arrangements for meetings (i.e., depositions, mediations, interviews, and vendor and facility reservations).
* Assists assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable firm related activities.
* Accurately prepares and submits client intake forms.
* Regularly and consistently updates client files, notebooks, and pleading indices.
* Consistently completes assigned tasks when expected.
* Able to juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seeks assistance when needed.
* Willing and capable of aiding others when needed.
* Effectively manage and monitor calendaring of deadlines and key dates.
* Input time daily into firm time keeping software for self and attorneys.
* Share basic reception duties of answering phones and greeting clients with other legal assistants.
* Performs other related duties as necessary or assigned.
Required Skills/Qualifications:
* Preferably a minimum of 2+ years prior legal administrative experience.
* Communication: Possess excellent verbal and written communication skills.
* Responds promptly to attorney and client requests for service and assistance; meet commitments and/or deadlines.
* Dependability: Follows instructions; completes tasks on time; works independently.
2
* Demonstrated knowledge of legal terminology, legal documents, and legal processes, including the ability to mark and generate a table of contents and table of authorities.
* Accurate typing at a net speed of 65+ wpm.
* Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint and Outlook), Document Management System, Time Entry, e-Filing and database software.
* Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling and punctuation.
* Ability to work effectively and proactively within a team environment.
* Strong time management skills and the ability to work under pressure in a fast-paced environment.
* Ability to coordinate multiple tasks concurrently and to meet deadlines.
* Strong organizational skills, interpersonal skills, and attention to detail.
* Initiative, flexibility, resiliency, and a willingness to adapt to change.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

To apply please email your resume to rfagan@adamsmartingroup.com

Job Snapshot

• Employee Type:Full-Time
• Location:Denver, CO
• Job Type:Legal Admin
• Experience:None
• Education:None
• Date Posted:4/24/2024
• Contact: Ryan Fagan (720) 282-0157
• Pay Range: $50,000.00 - $65,000.00 Annually

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