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Legal Assistant 1211

Date Posted: 9/20/2021

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Job Description

Our San Francisco Office is recruiting an experienced Legal Assistant specializing in
Litigation
. This position performs a variety of administrative support duties and delivers high-quality services to internal and external clients, exhibiting commitment to integrity and excellence. The position requires thorough knowledge of all firm and practice specific administrative processes and procedures, information technology systems, research tools and a broad-based understanding of the clients, matters and associated practices. The scope of responsibilities includes prioritizing, managing and following through on multiple projects, and communicating effectively, courteously and professionally with clients,
court personnel, attorneys, staff, and peers. 

We are a hard-working, collaborative, and friendly group of professionals who are motivated to support each other as we fulfill our Firm mission to be a law firm built for clients. The ideal incumbent will be team oriented, collegial, and collaborative, which are "must have' qualities for applicants, in addition to a proven track record of expertise with the following duties and skills.

Essential Duties and Responsibilities*:

  • Communication Services
  • Electronic Communications Services
    • Processes associated with the coordination or management of email, calendars, contact information, tasks or similar communications activities utilizing systems such as Outlook or manual systems.
  • Telecommunications Services
    • Processes associated with the coordination or management of phone calls, voice mail messages or conference calls for various matters and trial preparation.
  • Document Services
  • Document Creation
    • Processes associated with drafting, revising, proofreading or transcribing documents, PowerPoint presentations, Excel spreadsheets, or correspondence.
  • Drafting Documents
    • Processes associated with the initial drafting of documents from handwritten notes, annotated hard copies, shorthand, discussions, etc. which may include transcription, translation, and court reporting.
  • Proofreading Documents
    • Processes associated with the proofreading of documents for grammatical, spelling, format, and logic errors.
  • Revising Documents
    • Processes associated with editing documents from handwritten notes, annotated hard copy, transcription, shorthand, etc. Includes comparisons, conversions, merges, creation of tables of contents/authorities, etc.
  • Court and Registration Services
  • Court Services
    • Processes associated with court services including filing, requesting transcripts and litigation searching.
  • Name or Entity Searches
    • Processes associated with company or business name searching and registration (e.g., filing documents, forms, charges, provisional charges).
  • Meeting, Travel, & Billing Coordination and Logistics
    • Processes associated with coordinating and scheduling meetings, which may include identifying attendees, inviting/scheduling attendees, meeting RSVP tracking, menu planning and caterer selection, identification of support services needed, and equipment required.
  • Manage travel arrangements and expense reimbursements
  • Prepare bills, monitor, and follow up invoicing and collections

The following are competencies required to be successful in this position:
  • Adaptability
    • Ability to adapt to change (expected and unexpected) and balance competing demands in a fast-paced environment.
  • Customer Service
    • Ability to work in collaboration within a group to ensure that internal and external clients are satisfied; includes the desire to understand client concerns and build trust.
  • Diligence
    • Monitors, p
      To apply please email your resume to sferrel@adamsmartingroup.com

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Job Snapshot

  • Employee Type:Full-Time
  • Location:San Francisco, CA
  • Job Type:Legal
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:9/20/2021
  • Contact: Sheree Ferrel (415) 541-3966
  • Pay Range: $60,000.00 - $80,000.00 Annually
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Job Reference: JO-2105-119189