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Litigation Secretary

Date Posted: 9/1/2022

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Job Description

A rapidly growing mid-sized national law firm is seeking an enthusiastic Legal Litigation Secretary to join our San Rafael, CA office! We are eagerly seeking candidates that have excellent communication skills, problem-solvers, and willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment.

The following set of success factors describe the characteristics of those who are successful in our Firm:

  • Helpful, Congenial, Personable, Positive
  • Unpretentious, Approachable, Respectful, Team Oriented
  • Accountable, Takes Ownership, Corrects Mistakes
  • Organized, Timely, Confidential, Responsive (within 24 hours)
Essential Duties and Responsibilities:
  • Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting
  • Prepare and collect conflict of interest checks, open new files and maintain client files
  • Maintain attorneys' calendars with hearing dates, filing deadlines, and other dates of importance
  • Make client and client-related appointments for attorneys as necessary
  • Professional demeanor with all Firm's clients, attorneys, staff, and vendors. Including responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine perceivable zest to be of service
  • Familiar with state and US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings
  • Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision
  • Proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software programs necessary to perform essential duties of the position
  • Provide assistance to others within the firm when requested based on priorities of current work-in-hand, promoting teamwork and mutual cooperation among all staff members
Qualifications and Experience:
  • Minimum of two years litigation secretarial experience
  • Experience maintaining paperless files. iManage experience a plus
  • Knowledge of service deadlines for various litigation tasks, including familiarity of the California Code of Civil Procedure
  • Must successfully pass a background and drug screen
What we offer you:
  • Competitive compensation
  • Comprehensive benefits package, including medical, dental, and vision
  •  HSA and FSA plans available for employees and dependents
  • Work-life balance
  • Generous PTO policy
  • 401K plan including a 3% Employer Safe Harbor contribution
  • 1.5% Profit Sharing contribution
  • Firm paid life insurance and long-term disability
  • Employee Assistance Program
  • Year-end bonuses and referral fee programs
  • Regular firmwide socials and events

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
To apply please email your resume to

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Job Snapshot

  • Employee Type:Full-Time
  • Location:San Rafael, CA
  • Job Type:Legal
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:9/1/2022
  • Contact: Sheree Ferrel (415) 541-3966
  • Pay Range: $85,000.00 - $95,000.00 Annually
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Job Reference: JO-2206-166837