Job Description

Job Title: Legal Administrative Assistant

Job Description: Nonprofit Organization seeks an experienced Legal Administrative Assistant to join their team. The ideal Legal Administrative Assistant possesses over 3+ years of experience directly supporting Partner-level Attorneys or C-Suite Executives with tasks including: drafting and filing various legal documents; processing, tracking, and submitting expense reports; and assisting with contracts agreements and additional projects. The ideal Legal Administrative Assistant possesses their Bachelor's degree and/or an ABA-approved paralegal certificate.

LEGAL ADMINISTRATIVE ASSISTANT JOB DUTIES:

- Handle a high-volume administrative workload, including filing, invoice processing, expense tracking, supply ordering, preparing routine correspondence and reports, scheduling meetings, and assisting with event and meeting setups.

- Prepare corporate filings, meeting agendas, minutes, and corporate resolutions.

- Oversee the contract routing, execution, and maintenance process for the department.

- Manage the receipt and response to subpoenas and other document requests.

- Assist in coordinating insurance renewals and handling requests for certificates of insurance.

- Support the Chief Compliance Officer/General Counsel (CCO/GC) in coordinating training sessions and preparing training materials.

- Contribute to special projects and other tasks as assigned by the CCO/GC.

LEGAL ADMINISTRATIVE ASSISTANT QUALIFICATIONS:

- Bachelor's degree or paralegal certificate required.

- At least 3 years of experience providing administrative support to senior-level executives.

- A minimum of 1 year of experience in a corporate legal or compliance department or law firm.

- Extensive experience in managing an executive's busy calendar, prioritizing meetings, and ensuring all relevant documents are prepared and available.

If you or someone you know is interested in applying, please send the resume to Alizen Rodriguez at for immediate and confidential consideration.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Snapshot

• Employee Type:Full-Time
• Location:Los Angeles, CA
• Job Type:Legal
• Experience:None
• Education:None
• Date Posted:8/31/2024
• Contact: Mary Alizen Rodriguez (213) 643-3811
• Pay Range: $25.00 - $30.00 Hourly

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